Oman / Odoo Overview
Odoo for Accountants
Your customers work in the portal. You, the accountant, work in Odoo, the accounting system behind it. This section explains what to do there, and why.
Why you work in Odoo
The portal is made for the customer. It takes documents, takings and staff hours, and it shows reports. Decisions that need accounting rights are made in Odoo: tax settings, payroll rates, confirming payslips, reconciling bank lines and fixing documents the system could not post.
Working in Odoo has one more advantage. Every change is recorded under a named user, so the books can be explained to an auditor or to the Tax Authority.
How to open Odoo
- Open the Odoo web address you were sent. The same address is sent to the customer. You can also open Odoo from your account at my.fiscfort.com.
- Sign in with your own Odoo user. Do not use the customer's portal login.
- Odoo works in English and in Arabic. Choose your language in your Odoo preferences (click your name, then Preferences).
Use your own user, never a shared one. The Audit Trail shows who did what, and the parameter change log shows who changed a rate.
Menu names in this section are written in English, as they appear in Odoo.
What your user needs
Odoo gives rights through groups. These are the groups used in this section:
| To do this | Group in Odoo |
|---|---|
| Change the Oman parameters (rates and dates) | Invoicing / Administrator, Employees / Administrator or Administration / Settings |
| Read the parameter change log | The same three groups (read only) |
| Open Invoicing configuration: journals, taxes, banks, asset profiles | Invoicing / Administrator |
| Open Payroll configuration: salary rules and structures | Payroll / Manager |
| Open and confirm payslips | Payroll / Officer |
| Open employees and contracts | Employees / Officer: Manage all employees |
| Reset a customer's portal password | Accountant - Manage Customer Users |
A user in Administration / Settings can add another user to these groups. A customer does not need these rights and does not change these settings.
Where things are
| Menu | What it holds |
|---|---|
| Invoicing > Customers | Invoices, Credit Notes, Payments and Customers. |
| Invoicing > Vendors | Bills, Refunds, Payments and Vendors. |
| Invoicing > Accounting | Reconcile, and Reconciliation with Bank lines without a document and Documents awaiting payment. |
| Invoicing > Assets | Assets, and Compute Assets (posts depreciation). |
| Invoicing > Reporting | Invoice Analysis, Audit Trail, and Financial Assets reports. |
| Invoicing > Configuration | Settings, Journals, Taxes, Fiscal Positions, Currencies, Banks, Payment Terms, Asset Profiles and Groups, Bank line matcher, Bank line rules, Oman parameters, Oman parameter changes and Zero-rated tariff codes. |
| Purchase | Requests for quotation, purchase orders and vendors. |
| Inventory | Receipts, deliveries, landed costs, scrap, physical inventory, lots and valuation. |
| Employees | Employees and Contracts. |
| Payroll | Employee Payslips, Payslips Batches, and (configuration) Salary Rules, Salary Structures and Contribution Registers. |
Odoo Community has no full set of accounting reports. For the Trial Balance, General Ledger, Journal Entries, Balance Sheet, Profit and Loss and the VAT return, use the portal Reports.
What you do, and when
| When | What | Page |
|---|---|---|
| Every week | Clear drafts, reconcile the bank lines | Daily and Month-End Routine |
| Every month | Post depreciation, confirm payroll, check stock and VAT figures | Daily and Month-End Routine, Payroll in Odoo |
| Every quarter | Prepare and file the VAT return | VAT in Odoo |
| Every year | Income tax return, audited accounts, lock the year | Year end |
| When a rule changes | Change the Oman parameters in Odoo | Oman Parameters, Regulatory Changes |
| When you are unsure of a rule | Look it up | Oman Rules Reference |
Working rules
- A posted entry is final. Correct a mistake with a credit note or a reversing entry, never by deleting.
- Nothing is sent to any authority automatically. You file every return yourself.
- Keep the supplier's original document. The law asks for the original tax invoice to deduct VAT.
- Books are kept in Omani rials (OMR), with three decimals.